This post has nothing to do with running, training, sweating, or anything of the sort. But I love to share some of my favorite digital delights on the blog and I recently found out that some people (ehem… mom and Jacqueline) aren’t taking full advantage of Gmail’s filters and this travesty must be stopped!
Thus, here’s a tutorial on how to create Gmail filters. It will help clean up your inbox so emails of a certain type (promos, deal sites, whatever) automatically get filtered in a separate folder so they don’t clog up your inbox and you can check them when you have time.
HOW TO: CREATE GMAIL FILTERS
STEP 1: Ugh, look at all this junk mail. Deal sites, promotional emails…get outta my inbox!
STEP 2: Create labels. In order to utilize filters, you need to have labels. I have a variety of labels that I file all of my emails in. To create a new label, simply click the folder icon in your Gmail toolbar and click “Create New".”
STEP 3: Once you click “Create new” you’ll be prompted to name your label. You can nest other labels under a main label, but for now, just go ahead and create one. I’m calling this label “Promos” for all of the promotional emails I get from e-tailers.
STEP 4: After your label is created, go through your emails and select what ones you want to filter.
STEP 5: After selecting the emails, click “More” > “Filter messages likes these”
STEP 6: If you select multiple emails sent from different email addresses, Gmail will automatically add all of the emails in the “From” field. You don’t need to touch that field. However, you DO need to enter your email address in the “To” field. Then click “Create filter with this search.”
STEP 7: Now here’s the trick. I filter emails like these and I don’t even want to see them in my inbox. Just get out of my hair and if I need to look for a sale or something related to the filter, I’ll check the labeled folder when I need to. Thus, I check “Skip the Inbox” and “Apply the label:” then I choose what label I want the emails to automatically be filtered in. Then, I also click “Also apply filter to X matching conversations” and Gmail will automatically find the other emails from the email addresses that you chose to filter. To finish, click “Create Filter.”
To recap, these steps will filter emails to NOT go in your inbox, and instead a separate folder that you can access from the left-hand navigation in your Gmail.
And that’s it! Your inbox will hopefully have a bit more sanity and organization – thereby giving you more time to get your sweat on.
Do you use filters? Did this help at all?